Don’t judge a book by it’s cover – and don’t judge a copier on it’s up front cost. TCO, or total cost of ownership, is a number that takes into account the future operational costs of your copier.
What CFO’s Want
The smart CFO’s look beyond the the purchase price to evaluate the total cost of ownership (TCO) to determine true value. There are many factors that impact the TCO of a copier – service and maintenance costs, replacement parts, toner and supplies.
Copier A has a purchase price of $10,000. Over the next three years it will cost $7,000 in toner, service, and parts. This gives Copier A a TCO of $17,000 over the next three years.
Copier B has a purchase price of $12,000. Over the next three years it will cost $4,000 in toner, service, and parts. This gives Copier B a TCO of $16,000 over the next three years – and is $1,000 cheaper than Copier A in the long run.
What Makes For A Lower TCO?
Choosing the right copier for your needs has a huge impact on TCO. It is important to match your needs with the proper “class” of copiers. In our Choosing The Right Copier section, you can gauge where you need to be based on your monthly demands. If you purchase a copier that is “too small” for your needs, you will end up spending more in supplies and service, thus increasing your TCO as the copier was not built for the volumes you’ll demand. Inversely, if you purchase a copier that is “too big” for your needs, you pay too much up front and increase your TCO.
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