Copier Buying Guide

Ricoh CopierWe’ve helped many customers through the copier buying process.  We’ve put together a short list of the most common discussion points to help you get the right copier for your office.

We Are Here For You!

In addition to the helpful Copier Buying Guide below, we are always here for anything you need.  If you want a second opinion, another option to review, or just someone to bounce some copier buying ideas and thoughts off – give us a call!

Click on the links below to read more about each topic.

Finding the right copier

Choosing the right copier is equally, if not more important than simply getting a good price.  Most copier manufacturers have similar products, but key features may be different for each brand.

Copy/print speed

Most businesses utilize copiers in the range of 20-50 pages per minute.   Copier speed is relative to monthly volume.  The higher your monthly volume, the higher speed you’ll need to keep up with the workload.

Your monthly volume

You can obtain counter readings from your current copier.  If not, just calculate how many reams of paper you use.  Each ream is 500 pages – so one ream per week is roughly 2,000 pages per month.

The best copier brand

Everyone asks – what’s the best brand?  Answer – they’re all good.  If it is a major brand you’ve heard of, at least.  They all have their strenths and weaknesses, so it will simply depend on your exact needs.

Copier terminology

Does your copier need an ADF?  What about saddle stitch or mailboxes?  Knowing the terminology can ensure you get the features you want, and not the ones you’ll very rarely use.

Copiers and MFPs

Copiers and MFPs provide the same basic core functions  of copy, print, scan, and fax.  There are some technical differences, but your desired features and needs will guide you best.

Color or black & white

There is a wide variety of copiers in both the color or black and white categories.  Black and white will be cheaper up front, and cost less to operate.  However, you can get full color copies for just a little more.

Going green

The best environmental benefit of buying a refurbished copier is that you are eliminating the need to purchase the raw materials needed to produce a new copier, effectively reducing the overall carbon footprint.

Total cost of ownership

Don’t judge a book by it’s cover – and don’t judge a copier on it’s up front cost.  TCO, or total cost of ownership, is a number that takes into account the future operational costs of your copier.

Get a quote now!